Attendance status codes reference

Every day in the AttendFirst attendance management system resolves to exactly one status. The status drives reports, payroll exports, the leave calendar, and the monthly dashboard chart. Here are all seven attendance status codes and the precise rules that decide which one applies.

Status codes

Status	CSV code	Color	When it applies
Present	present	Green	First check-in within the shift’s late grace window and total work time at or above the half-day threshold.
Late	late	Amber	First check-in is after shift start plus the late threshold, but total work time still at or above the half-day threshold.
Half day	half_day	Amber	Total work time across all sessions is below the half-day threshold.
Absent	absent	Red	Zero check-ins on a working day with no approved leave.
On leave	on_leave	Blue	Day falls inside an approved leave request.
Holiday	holiday	Blue	Date is on the company holiday list.
Weekend	weekend	Gray	Day of week is disabled in the company work schedule.

Evaluation order

Given a date for an employee, AttendFirst evaluates rules top-to-bottom and stops at the first match:

1. If an approved leave covers the date → On leave.
2. Else if a company holiday covers the date → Holiday.
3. Else if the day of week is disabled in the work schedule → Weekend.
4. Else if there are zero sessions for the date → Absent.
5. Else if total work time is below the half-day threshold → Half day.
6. Else if the first session started after shift start plus the late threshold → Late.
7. Else → Present.

Manual attendance entries set the status directly, skipping this evaluation.

Session types vs status

Session types (Work, Lunch Break, Site Visit, etc.) are separate from status. Sessions marked as break types contribute to break time instead of work time. A day where someone checks in at 09:00, takes a 1-hour lunch break, and checks out at 18:00 is:

• Total elapsed time: 9 hours
• Break minutes: 60
• Work minutes: 480
• Status: Present

Status transitions

Some statuses can change. Here’s what triggers a re-computation:

Change	New status
Admin approves a leave for a day marked Absent	On leave
Admin cancels an approved leave	Recomputed from rules (usually Absent)
Admin adds a manual entry with a specific status	That status, marked as admin-edited
Admin adds a holiday for a past date	Past records are not recomputed

The general principle: future and current-day statuses are dynamic; past statuses stick unless an admin explicitly edits them.

Frequently asked questions

Can a day be both Late and Half day?

No. They are mutually exclusive. Half day is evaluated before Late in the resolution order, so if total work minutes fall below the half-day threshold, the day is Half day regardless of when the employee arrived.

What status does an optional holiday show?

If the employee applies for leave on an optional holiday and it’s approved → On leave. If they don’t apply and don’t work → Holiday. If they work anyway → Present (optional holidays don’t block check-in).

Why is a day marked Absent when the employee was on an approved leave?

Check the leave request’s date range. On-leave records are created only for working days inside the range. Holidays and weekends inside the range stay as Holiday or Weekend. Also check the leave state: a Rejected or Cancelled request does not produce on-leave records.

The dashboard shows “Weekend” for a Saturday but we worked. Why isn’t it Present?

Saturday is disabled in your work schedule. Either enable it (see Working hours and shifts) or add a manual Present entry for that specific date (see Manual attendance).

Related docs

• Working hours and shifts. The shift settings that drive Late and Half day thresholds.
• Leave requests. How On leave status is produced.
• Holidays. How Holiday status is produced.
• Manual attendance. The admin override that skips the evaluation order.