Manager view: team attendance and approvals

AttendFirst does not have a separate “Manager” role. Instead, any employee who is set as someone else’s Manager automatically sees a Team menu. From there, managers can review their reports’ attendance and approve their leave in the same two-click flow admins use.

Becoming a manager

In AttendFirst, being a manager is not a role you are assigned. It is the side-effect of having at least one direct report.

• An admin goes to Admin → Employees and edits any employee.
• In the edit form, they set the Manager field to your name.
• On your next page load, you see a Team menu in the top nav (desktop) and a Team tab in the bottom nav (mobile).

To stop being a manager, the admin needs to clear the Manager field on every employee that points to you. Once you have zero reports, the Team menu disappears automatically.

See Managing employees for the admin side.

Team Attendance

Click Team → Attendance in the top nav. The table shows every direct report’s attendance with these columns:

• Employee: the report’s name.
• Date: click to open the day’s full session list in a slideover.
• Check In and Check Out: first check-in, last check-out.
• Status: Present, Late, Half day, Absent, On leave, Holiday, or Weekend.
• Sessions: number of check-in/out pairs. Click to see each session.

Use the This month filter to change the date range. Filters persist in the URL so you can bookmark a view.

This page shows attendance for your direct reports only. Admins viewing the same page see every employee in the company.

Team Leave Requests

Click Team → Leaves. The Requests tab shows every leave request from your direct reports with these columns:

• Employee, Type, From, To, Days, Status, Reason.

Use the status filter above the table (All, Pending, Approved, Rejected) to narrow the view. The filter persists in the URL.

Approving and rejecting

Click the three-dot menu at the end of any Pending row:

• Approve: confirms the leave immediately. AttendFirst marks those days as On leave in the employee’s attendance and emails them.
• Reject: opens a confirmation dialog. Once confirmed, the employee is notified and the request stays visible as Rejected.

You can also cancel an approved leave from the three-dot menu, which removes the on-leave attendance records. A confirmation dialog warns you before this happens.

Managers cannot edit a request’s dates. If a report needs to change their leave, they cancel and resubmit.

Team Leave Calendar

Click the Calendar tab for a monthly grid view:

• Each row is one of your direct reports.
• Each column is a day. Weekends are shaded grey; holidays are shaded red; today has a blue tint.
• Approved leaves show as green dots; pending leaves as yellow. Half-days are two-tone.
• Click a dot to see the employee, leave type, dates, status, and reason.

Use this view when checking for leave clashes before approving the next request. When your team has no leaves in the month, the calendar shows No leave requests this month.

Mobile team view

On mobile, tap Team in the bottom nav. The layout is optimized for thumb use:

• Pending Requests section at the top with one card per pending leave. Each card has large Approve and Reject buttons.
• Recent Decisions section below with the last five approved or rejected requests.
• Pull down to refresh.
• Reject asks for confirmation; Approve is immediate.

The mobile Team tab is the fastest way to clear your approval queue during the day. Push notifications for new requests deep-link here.

What managers cannot do

Managers see only what they need to manage their team. They cannot:

• Approve or reject leave outside their reporting line.
• Add, edit, deactivate, or exit any employee (including their own reports).
• Change company settings or reports.
• Export CSV attendance reports.
• See other teams’ attendance or leaves.

For company-wide work, the company admin handles it. See Roles and permissions for the full matrix.

Frequently asked questions

How do I become a manager?

Have an admin set your name in the Manager field of at least one employee. The Team menu appears automatically on your next page load.

What does a manager see that an employee does not?

Direct reports’ attendance and leave requests, and the ability to approve or reject those leaves. Nothing else.

Can I approve my own leave as a manager?

No. Self-approval is blocked. Your leave goes to the company admin.

What if I am on leave when my report submits?

The request stays pending. The admin can approve it from Admin → Leave Management while you are out.

Am I notified when a report submits a leave?

Yes. A push notification is sent immediately if push notifications are enabled on your device. See Push notifications.

Related docs

• Roles and permissions. The full permission matrix across admin, manager, and employee.
• Managing employees. Admin-side flow to assign a manager.
• Leave approvals. Admin-side leave queue (similar layout).
• My attendance. Your own attendance page.